Exhibitor FAQ

2023

Sponsorship options

  1. We are interested in sponsoring GLIIFCA with meeting attendance. What does this entail? In 2023, there are three sponsorship tiers available (limit one sponsorship per company):
    • Gold $2500 (3 sponsorships available) – comes with a 10-minute talk during a Scientific Session
    • Silver $2000 (10 sponsorships available) – comes with a 5-minute Exhibitor Tech Talk during one of the two Exhibitor Tech Talk sessions
    • Bronze $1500 (unlimited sponsorships available) – base sponsorship
  2. What does all sponsorship include?
    • meals (including breaks and banquet)
    • basic show services: 6’ skirted table, chairs, 5-amp outlet secure Wi-Fi, secure door locks, storage of shipping boxes
    • company logo and a link to company website on the GLIIFCA website
    • logo on the GLIIFCA meeting program
    • access to the attendee list after the meeting
  3. What additional sponsorship is available? In addition to the sponsorship tiers, the following options are available:
    • Raffle Prizes: provided at the discretion of the company; will be raffled off during the Exhibitor Tech Talks
      • Example prizes: gift cards, tumblers, plushies, etc.
    • First Time Attendee item: “swag” for the bag that first time GLIIFCA attendees receive
  4. We have opted to sponsor GLIIFCA with meeting attendance, but want to register more than the number of delegates that comes with our sponsorship level. How do we register additional delegates?  Tiered support comes with the following number of company attendees:
    • Gold: 4 company attendees
    • Silver: 3 company attendees
    • Bronze: 2 company attendees
      • Companies who would like to register additional attendees may add vendor badges on the sponsorship/registration form. Each additional vendor badge is an additional $200 in support.
  5. When does GLIIFCA exhibitor sponsorship/registration open? GLIIFCA vendor registration usually opens mid- to late-March, and you will be notified by email once the registration form is active. Emails will come from exhibitors@gliifca.org.  Please make sure that this email address is on your safe senders list.
  6. How do vendors register? Vendors are automatically registered when a company submits their meeting sponsorship. The sponsorship/registration form link will be sent by email and can be found on the Exhibitor Information page. Please complete the company attendee information on the sponsorship form. To update company attendees, please contact exhibitors@gliifca.org.
  7. When do I get the list of attendees? The list of attendees will be provided one to two weeks after the meeting.
  8. Have the attendees on the list agreed to receive contact from vendors? Yes, attendees on the list checked an opt-in box on the registration form.

Sponsor presentation opportunities

  1. What opportunities are available for Exhibitors to present during the GLIIFCA meeting? There are two sponsorship options that provide an opportunity for exhibitors to present at the GLIIFCA meeting. These options are a forum for sponsors to provide a brief presentation introducing new technology, instrumentation, etc.
    • Gold sponsorship – opportunity to provide a 10-minute oral presentation during a Scientific Session. 3 sponsorships available.
    • Silver sponsorship – opportunity to provide a 5-minute oral presentation during one of the Exhibitor Tech Talk sessions. 10 sponsorships available.
  2. Our company has sponsored at the Gold or Silver level. How do I submit an abstract for our talk? Abstracts can be submitted using the provided link. The link will be sent with the meeting sponsorship confirmation email.
  3. What is the format of the oral presentation?
    • Gold (Talk during Scientific Session) – Each presentation is strictly limited to 10 minutes. We therefore recommend a maximum of 10 slides (including title and acknowledgement slide). There is no Q & A period as we want to foster interest in your products and services and have attendees visit your tables in the exhibit area.
    • Silver (Exhibitor Tech Talk) – Each presentation is strictly limited to 5 minutes. We therefore recommend a maximum of 5 slides (including title and acknowledgement slide). There is no Q & A period as we want to foster interest in your products and services and have attendees visit your tables in the exhibit area.
  4. Will abstracts be available on the website? Yes, abstracts will be added to the GLIIFCA website.
  5. When do the presentations take place? Gold-sponsor presentations take place during one of the Scientific Sessions throughout the meeting. Silver-sponsor presentations take place during one of the Exhibitor Tech Talk sessions the Friday evening and Saturday morning of the meeting. Exhibitors will be notified of their time slot before the GLIIFCA meeting.
  6. How do we upload our presentation? Before the meeting we will connect you with our AV coordinator to make sure your presentations are either loaded onto the GLIIFCA laptop or that your personal laptops are ready to go. This will help make a smooth transition between presentations.

Meeting location, set-up and housekeeping

  1. We want to bring our instrument and run it live. Is this possible? Yes. Please note that this is a table-top event. Make sure to complete the instrument information in the sponsorship form. Notify GLIIFCA if you will need a table with 20-amp service or have any additional requirements.
  2. Do we need to use a specific code or link to make a hotel reservation for the meeting?  Yes, reservations should be made using the GLIIFCA hotel block. This helps ensure that GLIIFCA does not incur additional meeting costs. Instructions are provided with sponsor registration.
  3. How do I find my exhibit table? Exhibit tables will be assigned for those exhibitors requesting 20-amp service. The remainder of the table locations will be available on a first come, first served basis.