Exhibitor FAQ

Sponsorship options

  1. We are interested in sponsoring GLIIFCA with meeting attendance. What does this entail?

    A minimum $1000 base support is needed and includes:

    • free meeting registration for 2 delegates
    • all meals (including breaks and banquet)
    • eligibility to submit an abstract for the Exhibitor Tech Talks sessions, please see below for additional information – note: Tech Talk abstract submission does not equal a presentation – presentations are selected after review.
    • basic show services: skirted table (standard or heavy duty), chairs, AC outlet (5&20 amp), secure Wi-Fi, secure door locks, storage of shipping boxes
  2. What additional sponsorship is available?

    In addition to minimum base support ($1000), additional items can be sponsored:

    • Scientific Session support: $1000 per session – opportunity to support one of three scientific sessions, please see our chart for this year’s topics
      • Note: this opportunity is for overall support of a Scientific Session; it does not include the opportunity to provide a speaker for the event
    • Awards: $400 per award for merit awards (travel, flash talk, etc.)
    • Social event support: various opportunities available, please see our chart
    • Video submission: $25, limit one video per company – opportunity for vendors to provide a short video, please see below for more information
    • Additional support: various opportunities available including raffle prizes, please see our chart
  3. We have opted to sponsor GLIIFCA with meeting attendance, but want to register more than 2 delegates. How do we register additional delegates?  $1000 base support includes 2 free meeting registrations. Each additional $200 support above base support equals 1 free additional meeting registration. For items that can be sponsored, see previous question.
  4. What does all sponsorship include?
    • company logo and a link to company website on the GLIIFCA website
    • logo on the GLIIFCA meeting program
    • company acknowledgement via official GLIIFCA social media
    • access to the attendee list after the meeting
  5. When does GLIIFCA vendor registration open? GLIIFCA vendor registration usually opens mid- to late-March, and you will be notified by email once the registration form is active. Emails will come from exhibitors@gliifca.orgPlease make sure that this email address is on your safe senders list.
  6. How do vendors register? For registration, please use the link provided in our email. The link can also be found on the GLIIFCA website.
  7. When do I get the list of attendees? The list of attendees will be provided one to two weeks after the meeting.
  8. Have the attendees on the list agreed to receive contact from vendors? Yes, attendees on the list checked an opt-in box on the registration form.

Video submission sponsorship

  1. What is the video submission sponsorship option? Video submissions are an opportunity for a company to provide a short video about new technology, reagents, etc. that will play at the GLIIFCA meeting registration desk.
  2. How do we submit our video? Those selecting the video submission sponsorship option will receive a link to a form to upload their video submission.
  3. Is there a required file format? Yes, videos must be submitted in .mp4, .mov, or .avi format.
  4. Is there a file size limit? Yes, the file size limit for the video is 100MB.
  5. What is the submission deadline for the video? Deadline for submitting the videos is 3-4 weeks before the GLIIFCA meeting. The exact submission deadline will be provided in the email that includes the video submission form link.

Exhibitor Tech Talks

  1. What are Exhibitor Tech Talks? Exhibitor Tech Talks are a forum for sponsoring vendors to give an 8-minute oral presentation introducing new technology, instrumentation, etc. Tech talks take place the Friday evening and Saturday morning of the GLIIFCA meeting.
  2. How do Exhibitors get to present at the Tech Talks? Vendors are invited to submit an abstract before the submission deadline in early August (please check our website for the most up-to-date deadline). Ten presentations are selected, and submitting authors are notified by email.
  3. Is GLIIFCA sponsorship required for abstract submission? Yes, full (i.e. minimum $1000) sponsorship is required before abstract submission.
  4. What is the cost for one of the Tech Talk slots? There is no cost for the Tech Talk slots, but full GLIIFCA sponsorship is required before abstract submission.
    • Please note: The Tech Talk presenter must be a registered meeting participant.
  5. How do I submit an abstract for a Tech Talk? Abstracts can be submitted directly on our website using the provided form. We will only consider abstracts submitted via the form on our website – abstracts submitted via email to any GLIIFCA Board of Directors or Exhibitor committee member will NOT be considered.
  6. What is the format of the oral presentation? Each presentation is strictly limited to 8 minutes. We therefore recommend a maximum of 8 slides (including title and acknowledgement slide). There is no Q & A period as we want to foster interest in your products and services and have attendees visit your tables in the exhibit area.
  7. What are the selection criteria?  Priority for abstract selection goes to those companies who are new to the GLIIFCA meeting and to those who have not presented at GLIIFCA in the past 2-3 years. 
  8. Will abstracts be available on the website? Submitted and accepted abstracts will be added to the GLIIFCA website.
  9. How do we upload our presentation? Before the meeting we will connect you with our AV coordinator to make sure your presentations are either loaded onto the GLIIFCA laptop or that your personal laptops are ready to go. This will help make a smooth transition between presentations.

Meeting location, set-up and housekeeping

  1. We want to bring our instrument and run it live. Is this possible? Please note that this is a table-top event. Notify GLIIFCA if you will need a table with 20-amp service or have any additional requirements.
  2. Do we need to use a specific code or link to make a hotel reservation for the meeting?  Yes, reservations should be made using the GLIIFCA hotel block. This helps ensure that GLIIFCA does not incur additional meeting costs. Instructions are provided with sponsor registration.